Confidentiality

Student Privacy

To better understand all of the circumstances of the reported violation, it may be necessary for the Honor Code Office to contact additional individuals who may have a knowledge of the incident being discussed. This may include roommates, counselors, bishops, etc. The confidentiality of our students is very important to us. As part of the Federal Education Rights and Privacy Act (FERPA), the Honor Code Office will not disclose any information pertaining to a student’s educational record without their written consent by signing a designated release of information. Exceptions to this confidentiality policy exist only when involving the safety and security of the student, or on a need to know basis for University use only.

The Honor Code Office does not take reports from bishops concerning members of his ward; this privileged relationship is protected. Therefore, the Honor Code Office must first obtain a signed Release of Information Waiver from you before information is discussed with your Bishop. An exception to this is in the event of a safety or security risk.

Witness Information

While the Honor Code Office and the university will reasonably strive to keep the names of witnesses confidential if so requested, they cannot always ensure such confidentiality. Subject to the restrictions of the Family Educational Rights and Privacy Act (FERPA) and other applicable laws, the university may disclose witness names and other information supplied by witnesses (i) when legally compelled to disclose (e.g., as required by applicable law, lawfully issued subpoenas, warrants, court orders, or other investigatory documents issued by a court of competent jurisdiction), (ii) when the university deems disclosure necessary to provide a student with notice of the nature of the violations alleged against him or her, (iii) when the university deems disclosure necessary for health or safety reasons, or (iv) when otherwise determined to be in the best interest of the university. Note: all subpoenas, warrants, and court orders are referred to the university Office of the General Counsel.