To better understand all of the circumstances of the reported violation, it may be necessary for the Honor Code Office to contact additional individuals who may have a knowledge of the incident being discussed. This may include roommates, counselors, bishops, etc. The confidentiality of our students is very important to us. As part of the Federal Education Rights and Privacy Act (FERPA), the Honor Code Office will not disclose any information pertaining to a student’s educational record without their written consent by signing a designated release of information. Exceptions to this confidentiality policy exist only when involving the safety and security of the student, or on a need to know basis for University use only.
The Honor Code Office does not take reports from bishops concerning members of his ward; this privileged relationship is protected. Therefore, the Honor Code Office must first obtain a signed Release of Information Waiver from you before information is discussed with your Bishop. An exception to this is in the event of a safety or security risk.
The Honor Code Office will reasonably strive to avoid disclosing the identity of witnesses. For example, if a reported student requests to see his or her own Honor Code Office records (i.e., information provided to or collected by the Honor Code Office and placed in the student’s file), the names of witnesses will generally be removed (redacted) from the review copy. Although the Honor Code Office does its best to avoid releasing witness names and information, it cannot promise complete confidentiality. There are occasional instances when the Honor Code Office does disclose the names of witnesses and other information supplied by witnesses (e.g., when legally compelled to disclose; when maintaining such confidentiality would interfere with conducting an investigation or taking corrective action; when the best interests of the university would be adversely affected). A student may deduce or try to guess who has provided information. If a student confronts a witness or tries to influence a witness, this behavior is not appropriate and will result in consideration for separation from the university.